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Templafy Blog

Templafy introduces a true enterprise email signature solution

By Templafy

Published Sep 12, 2017

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COPENHAGEN – September 12, 2017 – Templafy offers yet another feature to help keep employee communications on-brand and compliant – Templafy’s Email Signature Manager – and it’s specifically designed with enterprise security requirements in mind.

The thought and care taken by an employee composing professional emails can be betrayed by a sloppy email signature which contains inaccurate information or old branding. Enterprises send out thousands of business emails daily (on average, 32 emails per employee) but can struggle to maintain visual and legal consistency in email signatures due to the complexity of managing and deploying content updates throughout a large-scale organization.

Templafy’s Email Signature Manager is an email signature solution designed with large organizations in mind, offering granular control and distribution of email signature content across brands, business units, regions and different language requirements. Each email sent by employees can now contain correct contact information and approved brand elements, marketing messages and legal disclaimers. All of this is easily governed and updated by marketing and compliance teams in a simple administration interface – freeing up IT teams to spend time on more important tasks.

Templafy’s Email Signature Manager is one of the first email signature solutions to attach email signatures to employee emails within an organization’s security firewall. Templafy uses Microsoft Azure, integrating Azure Web Apps , Azure SQL Database  and Azure Blob Storage for authentication and automatic insertion of individual employee data in emails signatures.

With Templafy's Email Signature Manager on Azure, company emails will never have to travel past a third-party email signature provider with the risk of hostile interception. The process of adding email signatures to emails sent from mobile devices and Outlook Web App is kept inside the company’s own Azure tenant.

Specifically for Microsoft Outlook, Templafy offers enterprise email signature management and also enables users to work with centrally managed, prefabricated emails and content.

Templafy’s Chief Product Officer and Co-founder Christian Lund says, “Large enterprises now have a powerful tool to safeguard on-brand, up-to-date and legally compliant email signatures across entire organizations using Templafy, Microsoft Azure and Office 365. Marketing and compliance teams can now govern all employee email signatures securely across all devices and platforms. Thanks to Microsoft Azure, everything is handled 'inside the walls' – even for web and mobile emails.”

Sajan Parihar, Director, Microsoft Azure Platform at Microsoft Corp. added, “The rapidly growing number of emails sent from mobile devices and websites has increased the complexity of consistently and securely managing brand elements, marketing messages and legal disclaimers. We’re excited Templafy now offers a cloud-based solution to manage enterprise email signatures while improving brand governance.”

About Templafy

Templafy integrates with Microsoft Office 365, Office 2016, 2013, 2010. The service is also integrated with Office Online which connects to the Templafy cloud.

Essentially, Templafy allows employees to work with personalized company document templates, content and digital assets directly from the Office applications they already use, whether working on-premise or online. Templafy also integrates with SharePoint Online and OneDrive for Business, allowing users to build compliant company documents via Templafy directly from these services.

The product was launched in as an enterprise cloud service in 2014 and has since established itself as a global market leader within its category validated by blue chip enterprise clients on all continents and offices across the globe.

With Templafy, global businesses safeguard their brand integrity and employees create professional and legally compliant documents faster. It’s a solution that marketing, communication and compliance teams can control, that IT can trust and that everyone in an organization loves using day-to-day. 

For more information, press only: Lucy Mehrtens, Communications Manager, Templafy, +45 31 26 75 14, lvm@templafy.com

Note to editors: If you are interested in viewing additional information on Templafy, please visit http://www.templafy.com.

 

Want to learn more about Email Signature Management for Enterprise? Download this useful guide:

Enterprise email signature management

 


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